Job Details  

Office Assistant - Level 3
Click here to apply for this job
Job ID 4003
Job Type On-Campus Jobs
Employer Career Center
Date Posted Feb 10, 2021
Category Clerical
Job Description

**In Spring 2021, our office needs support over the lunch hours on Mon/Wed/Fri, preferably around 11:00am – 3:00pm. Please apply if some of those hours could fit in your schedule.

The following are the essential duties for a student in this position:

1. Answer email and phones, take messages and schedule appointments as a back-up for the office manager.

2. Accomplishes small-scale projects independently and assists with large-scale projects.

3. Assist with general office duties such as typing, filing, copying, and database entry performing specialized tasks requiring specialized skills.

4. Become familiar with career-related resources such as Handshake and internet resources and take on projects with these resources for the CPPD's staff research.

5.  Assist and direct students to appropriate career resources using initiative to know ahead of time the tests and resources that the staff will be requiring of the appointee.

6. Work with staff in updating, maintaining, and organizing career-related resources, including Graduate School resources for their workshops and presentations.

7. Able to maintain confidentiality of interaction and information in the Career Development office.  

8. Performs other job-related duties as assigned.


The following are possible additional duties for this position.

1. Keep bulletin boards updated and wall calendar updated.  

2. Help make phone calls for alumni surveys in the fall.

3. Assist in the operation of various workshops and job fairs throughout the year.

4. Compile workshop evaluations and survey data statistically.

5. Train new office assistants.

Job Requirements

1. Ability to work with interruptions

2. Strong organizational skills

3. Ability to work independently yet ability to instruct/train others clearly and concisely

4. Strong work ethic

5. Ability to communicate with others in a clear and concise manner

6. Ability to maintain confidentiality of Career Center services and records

7. Ability to understand/empathize/work with all personality types

8. Commitment to maintain the professionalism of the department in appearance, work and interaction with students and employers.



1. Knowledge of Microsoft Word, Excel, Outlook

2. Ability to traverse the campus to post publicity and run errands


Preferred Qualifications:

1. Advanced computer skills

2. Creative ideas and plan for how to carry those out

3. Ability to work independently with assignments given by the supervisor

4. Ability to take projects from beginning to completion while supervising other student workers to aid in these projects

Available Openings 2
Hours 6.0 to 12.0 hours per week
Hourly Rate $9.25/hour
Time Frame Academic Year
Contact Name Abby Staff Mayne
Contact Email
Work Location Krannert 310
Phone 706-236-2292
Fax N/A